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Price your actual route, not an advertised daily average. Hotel changes, private transfers and paid activities can change the total more than small daily purchases.
Start with a transparent example
The figures below are invented planning inputs in US dollars for two people, ten days and nine nights. They are not researched market averages, current supplier quotes or a promise that these prices are available.
| Item | Example calculation | USD |
|---|---|---|
| One shared room | 9 nights × $50 | 450 |
| Meals and daily spending | 2 people × 10 days × $20 | 400 |
| All transport | Trip allowance | 250 |
| Activities | Trip allowance | 200 |
| Connectivity and other items | Trip allowance | 20 |
| Subtotal | 1,320 | |
| Reserve | 15% of subtotal | 198 |
| Illustrative total | Excludes flights, insurance and visa charges | 1,518 |
Adjust the worksheet to your quotes
Replace every example amount with your own figures. Use one currency throughout. The result stays in this browser and is not sent to us.
Check what each price includes
For accommodation, compare the final total with taxes, meals and room occupancy included. For a driver, clarify tolls, waiting, luggage, stops and whether the quote covers the entire group. Record whether a deposit is refundable and when the balance is due.
List paid attractions individually. A route with several ticketed visits may need a different allowance from a stay based around walks, food and time at the beach. Do not use this example to infer admission prices.
Add the costs outside the worksheet
Budget separately for international flights, insurance, any visa charges and major optional purchases. Read ETA fees for the applicable government category. Allow for card or exchange costs using the terms supplied by your bank.
Compare transport choices, accommodation bases and mobile plans. Update the budget when the route changes, rather than adding costs to an old total.
Official ETA charges · Airport bank and exchange services
Routes, suggested stays and budgeting examples are our editorial planning suggestions. Confirm current conditions and prices before booking.